Event Detail



Join us as an exhibitor at the South Dakota Health Care Association Spring Institute Exhibit Show!

 

Review details and complete the Registration Form. We look forward to seeing you at the

Ramkota Hotel in Sioux Falls, South Dakota April 9 - 10, 2025

 

 

Members: Login Here to Reserve Your Discounted Booth

 

Non-Members: Reserve Your Exhibit Booth Here

 

Not currently a SDHCA Corporate Member, and wish to get the discounted pricing?  Click here to apply!

 

2025 ANNUAL SPRING INSTITUTE EXHIBIT SHOW INFORMATION

The South Dakota Health Care Association (SDHCA) Annual Spring Institute is the premier educational event for Long Term Care providers in South Dakota. It is an opportunity for your company to exhibit to increase your business exposure! To highlight your company, simply mark "Showcase Row" on your registration!

Join us as an exhibitor at the

South Dakota Health Care Association

Annual Spring Institute!

Review details and a registration form. We look forward to seeing you at the Ramkota Exhibit Hall in

Sioux Falls, South Dakota

April 9 - 10, 2025.

DATES AND VENUE

The Exhibit Show is scheduled for Wednesday, April 9 (Afternoon) and Thursday, April 10 (All Day).

The Exhibit Show begins Wednesday with a Social Hour and continues Thursday with a break in the morning and a lunch. These events will all take place in the exhibit area.

EXHIBIT LOCATION

The Exhibit Show will be held in the Ramkota Exhibit Hall, 3200 W Maple St, Sioux Falls, SD 57107.

Exhibit Fees

The exhibit cost includes up to 3 people. We will need their information on your registration to create name badges with QR codes. Exhibitors are welcome to attend educational sessions and are eligible to receive continuing education credits for their attendance with their scanned SDHCA-issued badges. *See Booth Specifics for additional details.

Showcase Row:

Member Rates*:

Early Bird:    After March 10:
$1,550   $1,650

Non-Member Rates:

Early Bird:    After March 10:
$2,100 $2,200

As a Showcase Row exhibitor, you will receive a listing of the attendee contact information following the exhibit show for your purpose of follow-up. Showcase Row receives a centrally located booth and recognition indicating Sponsor status. Sponsors also receive special recognition. Meals and snacks for attendees will be located with the exhibit area to encourage attendees to interact with exhibitors. Your registration also allows you to attend any CEU sessions. 

Add-on options:

For an additional $500, your business logo can be included on our SDHCA App that attendees utilize before and during and after the Institute.

­­­For an additional $1,500 your company can sponsor a speaker of your choice from our listing. (Showcase Row option only).

Sponsor the Exhibitor Lunch for all attendees on April 10th for $5,000. (Showcase Row option only).

 

General Row:

Member Rates*:

Early Bird:    After March 10:
$775 $875

Non-Member Rates:

Early Bird:    After March 10:
$1,500 $1,600

Add-on option:

For an additional $500, your business logo can be included on our SDHCA App that attendees utilize before and during and after the Institute.

Your registration also allows you to attend any CEU sessions. General Row exhibitors retain excellent access to Institute attendees during the exhibit hours and are recognized in the Institute materials.

EXHIBIT HOURS

Wednesday, April 9:

4:30 – 5:30 PM            Social Hour

Thursday, April 10:

9:30 – 10:30 AM         Break

12:00 – 1:15 PM          Lunch

DISPLAY STORAGE

Exhibitors will need to make arrangements with Michelle Harstad at the Ramkota Exhibit Hall at (605) 336-0650 if you need freight shipped and stored ahead of the event.

EXHIBITOR DOOR PRIZES

As an exhibitor, you may give away a door prize at your booth.  Please indicate your door prize on your registration if your company is holding a drawing. To be eligible to win, the attendees must sign up at your booth during the Exhibit Show. Exhibitors are responsible for providing sign-up slips. The drawings will be held throughout the Exhibit Show hours. SDHCA will announce your company’s name and the winner next to your exhibit booth.

SET UP & DISMANTLE TIME

Exhibitors will be able to set up their booths on Wednesday, April 9th at the Exhibit Hall from 2:00 – 4:00 PM. This is the time immediately preceding the Social Hour. (Note: The booths must be set up during this time, or you will need to contact SDHCA for special arrangements to set up. There will be no set up allowed during Social Reception or exhibit hours).

The booths will be dismantled on Thursday after the conclusion of the lunch at 1:15 PM. We ask that you leave your booth assembled until 1:15 PM Thursday. 

EXHIBIT INQUIRIES

If you have any questions about exhibiting or Sponsorship, please contact:

LuAnn Severson

Director of Public Affairs & Professional Development

South Dakota Health Care Association

804 N Western Avenue

Sioux Falls, SD  57104

Phone: (605) 339-2071

LuAnnSeverson@sdhca.org

BOOTH SPECIFICATIONS

 

  1. MANAGEMENT - All arrangements for exhibits are to be made with the SDHCA office. All exhibit booths will be 10' x 10' wide.  Each booth will be provided with a complimentary draped table and two chairs. A 110-volt outlet is provided. Extension cords may be required and are the exhibitor’s responsibility.
  2. BOOTH EQUIPMENT - The price of the exhibit booth includes back and side drapes.
  3. SIGNAGE - Each exhibitor is to provide signage identifying their company.        
  4. FURNITURE - One draped and skirted table and two chairs are furnished with your booth fee.
  5. ELECTRICITY- Electricity will be provided if it is marked on the registration. Electrical cords are the responsibility of the exhibitor. A 110-volt outlet is available; if a 220 volt is needed, there may be an additional charge.
  6. SHIPPING - All arrangements for shipping and receiving of materials must be made by the exhibitor directly with the management of the Ramkota Exhibit Hall, Sioux Falls, South Dakota.
  7. ASSIGNMENT OF SPACE - Priority is given based on when the application is received.  Refunds will be given if notified by March 10, 2025, less $250.00 administrative fee.  Please include payment with registration if paying by check. Please contact the SDHCA office if you wish to pay by credit card.
  8. EXHIBIT - Management reserves the right to limit products/services displayed.
  9. LIABILITY - It is agreed that any damage to walls, furniture, rugs, or other Ramkota Exhibit Hall property shall be chargeable to the exhibitor liable for such damage. It is further agreed that the exhibitor shall indemnify and exempt the South Dakota Health Care Association and the Ramkota Exhibit Hall from all liability, which may ensue from any cause whatsoever. The SDHCA and the Exhibit Management shall not be held responsible for the safety of exhibits against fire, theft, or property damage or for accidents to exhibitors or their employees. Exhibitors should place their own insurance to cover all contingencies. SDHCA cannot be held responsible for any acts of God, whether it be weather, fire, mechanical failure or otherwise. No refunds or discounts will be given if the exhibitor cannot make it to the show.
  10. RIGHTS OF SDHCA - SDHCA reserves the right to remove any exhibit which may detract from the general character of the Institute.
  11. EXHIBIT HOURS - Exclusive times have been planned so that registrants may thoroughly visit the exhibits.  All exhibits must be removed from the exhibit area after the lunch concludes at 1:15 PM on Thursday.          
  12. EXHIBIT FEES- Rates are based upon the date the signed registration is received in the SDHCA office. Membership must be paid current to receive Member rates on booth costs. If an exhibitor cancels its booth space, $250 will be retained for administrative purposes. No refunds will be issued after March 10, 2025.

 

 

Members: Login Here to Reserve Your Discounted Booth

 

Non-Members: Reserve Your Exhibit Booth Here